Job Description
Onboarding
- Coordinate and assist new hires including pre-onboarding, onboarding, post-onboarding, payroll, near contract end, and exit to help them during their working period
- Liaise with regional, IT, and Office Management to ensure the new hires get a business email and asset as needed
- Check and compile new hire personal info (including bank account number, status, and any details) on HRIS and master data to ensure valid information on the system
- Check the new hire data update to know if there are any changes in new hires for next week
Administration
- Check the request created for the vendor and the distribution of the formalities letter as the requester needs as soon as possible (Visa, KPR, etc.) to support the employee’s need
- Check the creation of proper documentation letter number to ensure every document is properly maintained
- Liaise with the vendor in providing documents needed to apply and submit formalities letter
- Check the attendance data update from manual CSV to ensure the valid information of attendance data
- Check the administration data update (including attendance of employee, leave, and approval/rejection of leave) to record the valid attendance information
- Check the compilation and follow up of all Off in Lieu forms proposed every 2 weeks, to ensure off in lieu proposed are valid
- Calculate and convert the standby worth, to determine the number of days off
- Check the Off in Lieu report to divide into teams as per reporting manager, to provide the required information for team managers
- Check the addition of the marriage leave, compassionate, maternity leave, and ops ROO/off in lieu and compile to ensure the data is valid and aligned with requirements
Adhoc
- Send data to the requester to provide accurate information to another employee
- Create, stamp, and send a movement letter to an employee who is moving from a different office to provide documentation evidence
Job Requirements :
- 1 year experience maintaining HR Operations & HRIS Systems (Candidates with 0 to 1 year of working experience are welcomed)
- Skill in performing quality data entry
- Knowledge of Human Resources Information Systems and database maintenance basic concept
- Ability to demonstrate attention to detail and problem-solving skill
- Get-things-done attitude, proactive, and takes initiative in seeing tasks to completion
- Willing to be placed in Jogja/Solo
Additional Information
Company Overview
Shopee is the leading e-commerce platform in Southeast Asia and Taiwan. It is a platform tailored for the region, providing customers with an easy, secure and fast online shopping experience through strong payment and logistical support.
Shopee aims to continually enhance its platform and become the region’s e-commerce destination of choice via ongoing product optimisation and localised user-centered strategies.
Shopee, a Sea company, was first launched in Singapore in 2015, and has since expanded its reach to Malaysia, Thailand, Taiwan, Indonesia, Vietnam and the Philippines. Sea is a leader in digital entertainment, e-commerce and digital financial services across Greater Southeast Asia. Sea’s mission is to better the lives of consumers and small businesses with technology, and is listed on the NYSE under the symbol SE.
The Shopee team is rapidly expanding across the region and we are constantly on the lookout for talents who have the passion and drive to become part of a fast-moving and dynamic team. Do check out our career website https://careers.shopee.sg/ for our available positions!
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